DC Cum Invoice Cancellation

Cancel an Authorized DC Cum Invoice created through DC Cum Invoices Entry option.

This option enables a user to cancel those kinds of DC Cum Invoices,which were wrongly made or supplied. Such improper Invoices need to be rolled back and stock has to be re-acquired.

Being a tightly integrated software, IMMS automatically updates the stock and finance once a DC Cum Invoice is canceled.

Please note that DC Cum Invoices made for Vendor Rejection Notes can also be canceled from this option.

Click on 'Add' icon to continue.

Screen Layout of DC Cum Invoice Cancellation

Field Description of of DC Cum Invoice Cancellation

DC Cum Invoices Cancellation Details

Denotes the Cancellation Details -

Year:

Current financial year will be displayed by default. It can not be changed.

 

Group:

Specify the Group of DC Cum Invoice Cancellation.

 

Press <F5> key to access a list of already defined DC Cum Invoice Cancellation Groups for the entered Year though Document Control Master option in Administrator Tools Module. Select your desired Group from the list by scrolling down to it and pressing <ENTER>.

 

Site Code:

Denotes the Site of DC Cum Invoice Cancellation.

 

Press <F5> key to access a list of already defined Sites. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site Code.

 

Read more about Site...

Please note that the Site(s) will be displayed/accepted as per the following conditions - In case the 'Site Required?' flag is ticked through Document Control Master option in Administrator Tools Module, than only those Sites will be displayed which have been linked with the selected Year and DC Cum Invoice Cancellation Group. In case the 'Site Required' flag is NOT selected, than all the Sites that have been defined for the current Company through Site Master option of Administrator Tools Module will be displayed.

Number:

DC Cum Invoice Cancellation Number will be automatically generated by the system and the last number will be incremented by one for current financial year.

 

Date:

Today's date will be displayed by default. You can change it. This is the Date up to which the DC Cum Invoices created should be displayed in the list below.

 

Reason Code:

Specify the Reason for DC Cum Invoice Cancellation.

 

Press <F5> key to access a list of already defined Reason Codes defined through Codes Master Entry (Codes Type = 'RC') option of Administrator Tools Module. Select your desired Reason from the list by scrolling down to it and pressing <ENTER>.

 

Invoice Of:

Specify the type of Invoice that has to be Canceled.

 

Select either 'Sales', 'Service' or 'Purchase Rejection' from the given popup.

 

Customer Wise

This option will be displayed as selected by default. You can not change it.

 

Vendor Wise

This option will not be displayed as selected.

 

Customer Code:

Specify the Customer whose DC Cum Invoice has to be canceled.

 

Press <F5> key to access a list of existing Customers defined through Customer Master option. Select your desired Customer from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Customer Code. Press <ENTER>.

 

Please note that only those Customers will be displayed for which - DC Cum Invoice belong to the selected Location. DC Cum Invoices were created on or before the specified Date. DC Cum Invoice have already been Authorized.

DC Cum Invoices Details

A list of DC Cum Invoices that have been created for the selected Customer/Vendor on or before the specified Date and have not been Canceled will be displayed as follows -

Press <SPACEBAR> to select or de-select a particular DC Cum Invoice that has to be Canceled. Only one DC Cum Invoice can be Canceled at a time.

Once selected, click on 'Save' icon to finally Cancel the selected DC Cum Invoice.

You can also press <ENTER> to view the details of the selected DC Cum Invoice. Please note that this screen is only for view purpose and no changes can be done through it in the DC Cum Invoice.

Click on 'Cancel' icon to discard and 'Close' icon to go back to the main menu.